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When whistleblowing it is our job to
obtain the maximum information from you so that we can do
the best job for you. If you entrust us with your whistleblowing information,
it is our promise to you that will protect and deal with it
respectfully. We will ensure that it will be brought
to the attention of executive management or the corporate
secretary of the organisation to which it relates.
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We
understand the decision to make a report or to be a whistleblower can be difficult
for some. We respect your honesty and the integrity
of your decision to take action or to speak out.
On our Links
page we have included details of whistleblower / whistleblowing support
groups if you believe they may be of assistance
to you.
Rest assured
that we will support and assist you in the disclosure
or reporting of information whether it is through our
websites "make a secure report system", direct
contact to one of our specially trained disclosure management
officers, or through contacting our telephone message bank,
fax, email or locked mail bag. |
Any whistleblowing information
submitted to us is secured by the 128 bit encryption used on our
server. All information is instantaneously encrypted
and backed up to a second server at a different secure location.
To enable us to
get the maximum information we will need you to try to assist
us by doing the following:-
- Provide a detailed description or outline of the information
you have and what it relates to. For example,
dishonest or inappropriate behaviour or unsafe workplace.
- Give us as many specific details as possible including
matters you may deem not to be relevant. For example-
- Names of people involved;
- Witnesses;
- Dates and times;
- Places and events;
- If theft or fraud, how much money do you think is involved?
Where has the money gone? etc
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If property,
has it been removed from the work place or is about
to be?
Has the property
been sold or is it being stored pending sale? etc
- Location of any physical documentation or evidence including the
likelihood of destruction or disposal of that evidence.
After submitting your whistleblowing information using our website you will
be given a unique confirmation of report identifier ( Receipt
ID number). Please secure this number and do not give it to
any one else. You will be able to use this number if you so
desire to verify the receipt of your information by Your-Call
and the date we forwarded it to your organisation at our
Confirmation
of Receipt of Secure Report page.
If you speak to
one of our disclosure management officers when whistleblowing, you will be also
given a unique identifier code and we will ask as an extra
measure of security for you to give us a password so that
should you wish to contact us again you will able to do so.
We strongly recommend that you do not store the identifier
code and password together.
Trust us
to trust you
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